VAT invoices need specific details
If you are VAT registered, HMRC expects your VAT number, a unique invoice number, tax point and VAT breakdown.
Free Invoice Generator for United Kingdom
Create and download a GBP invoice that follows common invoicing practice in United Kingdom — in your language, with VAT labels, local date format and A4 paper.
- Currency
- GBP (£)
- Tax rates
- VAT
- Invoice date
- DD/MM/YYYY
- Paper size
- A4
Invoice builder
The preview updates as you type.
Currency: GBP (£)
A valid VAT number and a unique sequential invoice number are expected on VAT invoices.
Date format: DD/MM/YYYY
Suggestions appear as you type — you can also write your own.
Invoice content is not sent to a server to generate the PDF.
Your business
Customer
- Line item 1£Line total£0.00
UK prices are normally displayed inclusive of VAT; VAT is still broken out on the invoice.
Add as many rates as you need — different lines can carry different rates.
£
£
Accent colour
Logo
PNG, JPG, SVG or WebP up to 1 MB. Processed in your browser.
Encodes your payment instructions into a scannable QR code.
Drafts are stored in this browser on this device only.
No drafts saved on this device yet.
What this tool does
This generator preconfigures United Kingdom conventions: the GBP currency, the VAT label, DD/MM/YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
Currency: GBP (£)
Amounts use en-GB grouping and decimal rules and are rounded to 2 decimal places, as used by GBP.
Tax terminology: VAT
Invoices are labelled with the terminology United Kingdom businesses expect. Presets are provided as a starting point and are not tax advice.
UK prices are normally displayed inclusive of VAT; VAT is still broken out on the invoice.
Invoice numbering
Default numbering pattern: INV-2026-0042. A valid VAT number and a unique sequential invoice number are expected on VAT invoices.
Payment practice
Common payment terms used in United Kingdom: Due on receipt, 7 days, 14 days, 30 days, End of month. Always state a due date, and ask customers to quote the invoice number as the payment reference.
What a United Kingdom invoice usually includes
- Supplier name and address
- VAT registration number
- Unique invoice number and issue date
- Description, quantity and unit price
- VAT rate and amount
- Total payable
Designed for common invoicing practices in United Kingdom. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.
Invoicing notes for United Kingdom
Practical points to check before you send the invoice.
Prices are usually VAT-inclusive
UK businesses commonly quote gross prices, so the invoice shows the VAT element extracted from the total.
Companies House details
Limited companies often add their company number and registered office address to the invoice footer.
Example invoice
A worked example using the VAT label and GBP amounts. Open the builder to edit any field.
Northwind Studio
Bristol · GB
Invoice
- Invoice number
- INV-2026-0042
- Issue date
- 2026-04-01
- Due date
- 2026-05-01
From
Northwind Studio
Amelia Hart
18 Harbour Lane
Bristol BS1 4RN
United Kingdom
VAT number: GB123456789
+44 117 496 0101
Bill to
Lumen Retail GmbH
Jonas Weber
Hauptstraße 24
Berlin 10115
| # | Description | Code | Qty | Unit price | Discount | Tax | Total |
|---|---|---|---|---|---|---|---|
| 1 | Brand identity design — discovery, concepts and final artworkproject · 1 | DSG-01 | 1 | £1,800.00 | — | VAT 20% | £1,800.00 |
| 2 | Website design — homepage and four inner pagespage · 5 | WEB-04 | 5 | £320.00 | 10% | VAT 20% | £1,440.00 |
| 3 | Monthly retainer — content updates and supportmonth · 2 | RET-M | 2 | £450.00 | — | VAT 20% | £900.00 |
- Subtotal
- £4,300.00
- Line discounts
- −£160.00
- Amount excluding tax
- £3,450.00
- VAT (20%)
- £690.00
Grand total£4,140.00
Tax £690.00 included
- Payment terms
- 30 days
- VAT number
- GB123456789
- Issue date
- 01/04/2026
Payment details
Payment reference: invoice INV-2026-0042 · 30 days
Notes
Thank you for your business. Please quote the invoice number with your payment.
Terms & conditions
Payment due within 30 days. Late payments may attract statutory interest.
Authorised signature
Northwind Studio
northwind.example · [email protected] · +44 117 496 0101Invoice INV-2026-0042
Thank you for your business.
FAQ: invoicing in United Kingdom
Is this invoice generator free for businesses in United Kingdom?
Yes — free, unlimited and without an account. GBP formatting, VAT labels and DD/MM/YYYY dates are preconfigured for United Kingdom.
Does the PDF use the right paper size?
Yes, A4 is preselected for United Kingdom, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
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Designed for common invoicing practices in United Kingdom. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.