How to create an invoice in Portugal
A practical checklist for Portugal: required fields, VAT (IVA) wording, EUR amounts, numbering and payment terms.
Businesses in Portugal issue invoices that follow a recognisable format. This guide lists what a document should include, the tax terminology customers expect, and the conventions that help an invoice get approved and paid quickly.
What a Portugal invoice usually includes
- Seller name, address and NIF
- Customer name and NIF
- Invoice date and sequential number
- Description and price
- IVA rate and amount
- Total payable
Field by field
This generator preconfigures Portugal conventions: the EUR currency, the VAT (IVA) label, DD/MM/YYYY dates and A4 paper size. You enter your details and line items; it calculates subtotal, discounts, tax and the grand total, then renders a print-ready PDF entirely in your browser.
- Postal code: Postal code
- Tax rates: VAT (IVA) — VAT number (NIF)
- Currency: EUR (€)
- Invoice date: DD/MM/YYYY
- Paper size: A4
Invoice numbering
Default numbering pattern: FT-2026-0042. Fatura must be sequentially numbered; SAF-T reporting is required for many businesses.
Tax terminology: VAT (IVA)
Invoices are labelled with the terminology Portugal businesses expect. Presets are provided as a starting point and are not tax advice.
- Standard rate: 23%
- Reduced rate: 13%
- Intermediate rate: 6%
- Zero rate: 0%
Portuguese prices include IVA (VAT), broken out on the invoice.
Payment practice
Common payment terms used in Portugal: Due on receipt, 15 days, 30 days, 60 days. Always state a due date, and ask customers to quote the invoice number as the payment reference.
Invoicing notes for Portugal
NIF on every invoice
Both the seller's and the customer's NIF (tax number) are normally printed on the document.
Fatura vs Fatura-recibo
A combined fatura-recibo is convenient when payment is received at the moment of issue.
IVA included
Prices include IVA, so the invoice shows the base amount and the tax separately.
Frequently asked questions
Is this invoice generator free for businesses in Portugal?
Yes — free, unlimited and without an account. EUR formatting, VAT (IVA) labels and DD/MM/YYYY dates are preconfigured for Portugal.
Does the PDF use the right paper size?
Yes, A4 is preselected for Portugal, and you can switch between A4 and Letter at any time.
Are the tax presets accurate?
Presets are informational starting points. Tax obligations depend on your situation — verify current rates with a qualified professional before issuing a tax invoice.
Can I save and reuse an invoice?
Yes. Save a draft in this browser, duplicate it next month, or export and re-import the invoice as JSON.
Is my customer's data uploaded?
No. Everything is calculated and rendered in your browser; nothing is sent to a server to build the PDF.
Designed for common invoicing practices in Portugal. Requirements may vary by business, transaction type and jurisdiction. Please verify local requirements with a qualified professional.